Hate the sucky search function built into Outlook? There may be a solution available.
Using Outlook today is like taking a Volkswagen Beetle into space,” (Adam) Smith said. “People are kind of exerting all these stresses upon it that it wasn’t originally designed to withstand.”
Xobni, based in San Francisco, is introducing a new tool on Monday that plugs into Outlook. Mr. Smith’s general complaint — one that is shared by many users of Outlook — is that the more the program is used, the slower it gets and the harder it is to search for e-mail addresses and phone numbers.
To solve these problems, Xobni (“inbox” spelled backwards and pronounced zob-nee) has produced free downloadable software that, once installed, indexes all the e-mail in Outlook and makes those messages quickly and easily searchable. The software, available at www.xobni.com, will also be sold to companies.
Other programs, like Google Desktop, perform that same basic index-and-search function. But Xobni, which its creators call an “intelligent filter,” adds a few more features. When it scours the inbox, it extracts phone numbers it thinks are associated with the sender. So when a user searches for a person, Xobni presents the number in a side panel to Outlook.
The software also interprets the social relationships between people who are sending messages to each other. For example Xobni recognizes that if an executive sends a copy to someone else on each message he or she sends, it might be to an assistant or another colleague. When someone using Xobni searches for that executive in Outlook, the second person is listed as well.
Extracting these social networking features from e-mail is an enticing proposition in Silicon Valley these days, and as a result, the San Francisco-based company and its 14 employees have become a magnet for attention.